The following is a list of the software that we support on both the Macintosh and PC platforms:

All files and supporting links should be high resolution and the appropriate color space. They should also include 1/8” bleed for trimming.

Adobe Indesign

Files need to be packaged in Indesign to include all fonts and links used in the document. https://helpx.adobe.com/indesign/how-to/indesign-package-files-for-handoff.html

Adobe Illustrator

Files need to be packaged in Illustrator to include all fonts and links. https://helpx.adobe.com/illustrator/using/package-files.html

Adobe Photoshop

File should be created at 300 dpi (not changed from a lower number to 300). Please include fonts if you will be expecting Drummond to make corrections.

Adobe Acrobat (PDF)

Please make sure to have your fonts embedded.

The following software is NOT intended to create documents for high-end output and should be avoided:

  • Microsoft Word
  • Microsoft PowerPoint
  • Microsoft Publisher

When you receive a quote on certain specifications then send a file that doesn’t match the quote, time can be wasted trying to contact you to make sure we understand what is correct. It is also possible that the quote is no longer accurate. Please let us know if anything has changed from your original plans when sending in new files.

For a PDF to be considered print ready, it should:

  1. Match the specs that the job is quoted for.
  2. Be set to the appropriate color space  and have spot colors set appropriately.
  3. Have proper bleed allowances.
  4. Should be saved as high resolution or a resolution that is acceptable to the client.
  5. Should have all fonts embedded or outlined.
  6. Should include necessary die lines, set as an overprinting spot color, and have pages fitting into the die in the proper orientation once it is cut.
  7. Not have object too close to the trim or gutter (at least .25 inch margin on books or large flat items and .125 inch minimum on business cards or smaller flat items).
  8. Set as single pages, not spreads, on books.

Link to Preparation Checklist for Print Ready Files

To download Drummond presets for Adobe products, click the button below.


Remember that using these presets does not fix items that have not been taken care of in the document initially. See below for how our settings are configured within Adobe InDesign.

Offset and Digital files should be converted to CMYK before sending to Drummond. It is best for the customer to do the conversion so they can see how well the color changes over and can make decisions if they are not happy with the results. If Drummond makes the conversion, we will be using a method that we feel is best for an overall change.

For Wide Format, files can be either RGB or CMYK. Due to better gamut offered by multi color inkjet printers, RGB works better if Drummond converts your RGB to CMYK through our rip process.

In offset, if you are printing a job as 4 color process, your file should not have any spot colors included or they will have to be converted before printing. Only colors that you expect to have a separate plate made and specially mixed ink put in the press for that specific color should be set as a spot color. PANTONE colors may not match your PANTONE book after being converted to CMYK due to limitations of only using 4 ink colors. PANTONE sells a separate book that shows how each color converts to process. It will also tell you the CMYK values used to achieve the process match in the book. We recommend using this book if you have a color that concerns you. It is possible that the only way to achieve certain color is by printing it as a spot. Please communicate with your customer service representative or salesperson if you require a color to be printed as an extra unit on the press or have concerns.

In Digital print, spot colors can be used to get a better match of that color by linking it on the press to specified desired result. If you have a color that always gives you problems, Drummond can set up a “color match” on the Digital presses to ensure consistency of that color. Please communicate with your customer service representative or salesperson to get a color match set up for your digitally run print work on concerning colors. All other spot colors will be converted to CMYK before printing.

In offset printing, small body copy or thin type is best to have less colors to “register” on the press. Remember that for offset, we are hanging a plate for each color made of tiny dots that needs to come back together in the same spot at a very fast speed. There have been many advances over the years that makes registration much easier, however very small type will look cleaner and be more legible if it is just 100% black.

Large black areas in offset printing will look weak if only set to be 100% black. Drummond’s “rich black” standard is 60% Cyan, 40% Magenta, 40% Yellow, 100% Black. This produces a neutral black color with a good ink coverage.

Registration or 100% of all colors is not a good choice. This creates too much ink coverage and makes the drying time longer making you job take longer to print.  You should stay under 280 total ink coverage in all areas of print (60% Cyan, 40% Magenta, 40% Yellow, 100% Black: 60+40+40+100=240).

For Digital work it may be better to stay with 100% black only in all areas.

For Offset or Digital, resolution should be 300 dpi at 100% of the file size. The file should be created at 300 dpi, not changed from a lower number to 300. Digital is more forgiving than offset. The lower the resolution, the more pixelated your images will be. Remember that if you place a 300 dpi image into InDesign and enlarge it 200%, your file is now only 150 dpi.

Wide Format prefers that the resolution be above 100 dpi, but 72 dpi is still acceptable.

Bleed is the area outside where your printed piece will be trimmed and will be discarded during the cutting process. It is needed when trimming large amounts of paper at once to have leeway around the edges to account for slight movement when cutting.

Please include .125″ bleed on all Offset or Digital jobs. Wide Format jobs require .25″ bleed. Please make sure that your crop marks are not showing inside the bleed area.

For Wide Format, do not include marks on contour cuts (not a quadrilateral shape) as files will be overlapping when printed multiple up to utilize the paper to its maximum potential.

This is a setting in Acrobat that when set properly helps you to see how inks will overprint when they are printed on paper. This setting can be changed in both Acrobat Professional and Reader. Below is an example of what differences you would see with the setting off or on. The image on the right is how your job would print. The one on the left is how your file could look on your screen if you do not have this feature activated.

To turn this feature on, go to your Preferences or Properties and change “Use Overprint Preview” to “Always”. See below:

We are more than willing to have our Prepress department set these things up for you. However, if you are sending a file that you expect to be print ready, your file should be set up a certain way. There should be a spot color called “Die” that is set to overprint. The pages should be turned to where there are correct when panes are folded. Below is an example of a pocket folder that is set up to its die correctly. Remember that if your file contour cuts around a photo, you would need to add bleed by cloning the image past the die line.

Foil, emboss, and sometimes UV files are best as vector art. Raster images are not preferred by die makers because they require clean edges. If you have to create them in Photoshop and cannot draw a vector image, you will need to submit your file and have a discussion with our diemaker as to what to expect with your finished product. Varnishes can be raster or vector. 

All of these should be submitted as a separate file or layer with the color set to either 100% black or a solid overprinting spot color with a color name stating what it is.


If a book is being perfect binded, wire, coil or 3 hole drilled, it will need bleed on all four sides. So do not use facing pages on these binding methods and extend the bleed on the spine side as well as the other sides.

On thicker saddle stitch or perfect bound books, please allow a larger gutter since that area will creep into the binding.

If you have a large, saddle stitch book (especially with thicker paper), keep your face margins at least .375 inch. Although printers have means for adjusting this, saddle stitch books need extra room for the outer pages to wrap around the inner pages. If page numbers or copy are too close, they could run the risk of getting cut off or be closer to the trim than expected at the beginning and end of the book.

  1. Sharefile – Contact your Customer Service or Sales Representative to set up your own personal directory on our Sharefile account.
  2. Email – Files can be attached if small enough, or sent by a link (please include any information needed to download the files).
  3. Insite – What is InSite? InSite is a web-based job management server. This is our preferred method of receiving your files. It supports “drag and drop” file transfers through your web browser. Your CSR can walk you through the initial setup which takes approximately 5 to 10 minutes.

How to use InSite: Your Sales Rep or CSR will provide you with a username and password.

  • To access the InSite server, go to https://insite.drummond.com and enter your username and password. After you log in, you will be taken to your “Company Home” where you will find a list of jobs created by your CSR, a user specific to your company, or the option to create a job yourself.
  • Enter your job by clicking the job name from the list. Once you’re in the “Job Home” look for the “Upload Files…” button. If a “Verify Certificate” pops up on your screen the first time you use InSite, please select the “Always Trust” option to continue with uploading your files.
  • Enter a name for your upload (optional) and “Drag and Drop” your files into the upload window and click the upload button. Note that folders/directories can’t be uploaded so it is recommended to compress a job into a ZIP file before uploading. This allows the complete job to upload as a single file. A progress bar will appear showing the status as your files are being uploaded. You’ll receive a confirmation that your files were sent successfully upon completion of the upload.
  • Your Sales Rep and CSR will be notified via email that you’ve uploaded files.

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